Examples
These workflows combine integrations, personas, skills, memories, and schedules the way Toby is designed to be used.
Morning email triage (Gmail)
Setup: Gmail connected, AI configured, default Toby persona.
Chat:
Summarize my unread Gmail from the last 24 hours. List anything that needs a reply today and suggest archive or label actions.
Outcome: One pass over the inbox with actionable next steps.
Technologist vs project manager lens
Setup: Two personas—Technologist and Project Manager—plus a skill such as organize-email-by-project that describes how to triage mail.
Chat (Technologist):
/persona
Organize my inbox using the project skill—prioritize technical threads first.
Chat (Project Manager): Same prompt with the PM persona selected.
Outcome: The same skill runs, but prioritization differs: engineering depth vs deadlines and coordination.
Weekly standup prep (Todoist + Slack)
Setup: Todoist and Slack connected.
Chat:
List my Todoist tasks due this week and summarize Slack mentions of my handle in #engineering since Monday.
Optional schedule: Schedule 0 8 * * 1 (Mondays 8am) with prompt “Standup prep: tasks due this week plus Slack highlights from #engineering.”
Remember preferences after calendar work
Setup: Apple Calendar connected on macOS.
Chat:
Look at my meetings tomorrow. Remember that I prefer calls before noon when possible.
Later:
What do you know about my meeting preferences?
Outcome: Toby proposes a memory; after you confirm (if needed), later sessions reuse it.
macOS local mail search and draft
Setup: Apple Mail connected, Automation permission granted.
Chat:
Search unread mail in my Work account from the last three days about the budget. Draft a short reply to the most recent thread saying I'll review the spreadsheet today.
Outcome: Local Mail.app search and draft tools—no Gmail API required.
Daily automated brief
Setup: Gmail connected, daemon running, schedule created in toby schedules.
| Field | Value |
|---|---|
| Name | Daily brief |
| Prompt | Summarize unread Gmail; list replies needed today. |
| Persona | Toby |
| Cron | 0 9 * * * |
Outcome: Hands-free morning summary at 9am.